Procedures

All committees are asked to track their expenses and submit them to the Treasurer at the end of school year.  Committee chairs may use the Excel spreadsheet below or track it manually with the PDF below.  Even if the expense was a donation and not reimbursed, please include it when reporting to the Treasurer.  *IMPORTANT: You must specify whether it was donated or reimbursed.  The Board is asking for all expenses to be reported for future planning purposes only.*

Expense Tracking Spreadsheet

Expense Tracking PDF

In order to reduce reimbursements, all expenses should be approved by the Treasurer in advance.  Purchases over $499 need to be approved by the Board.  Once approved, the Treasurer will make the purchase with PTO accounts.

However, there may be circumstances where a committee member may need to use their own payment method and request reimbursement.  Once this has been approved by the Treasurer, submit the Reimbursement Request Form below with all necessary receipts and documentation. (The PTO is a 501(c)3 and will not reimburse tax.)

Reimbursement Request Form